Chapter 2 - MAILTOOL Plus! Options

The MAILTOOL Plus! add on allows you to bypass the standard IBM SMTP server entireley when sending an email.

To use the MAILTOOL Plus! option, simply specify the following parameters on the MAILTOOL or SPL2EMAIL command:

SENDWITH(*MAILTOOL)

If you are using an email router, then you also should specify the following:

MAILRTR(xx.xx.xx.xx)
USERTR(*ONLY)

Replace xx.xx.xx.xx with your mail router. Specifying USERTR(*ONLY) tells MAILTOOL Plus! that you only want to use the mail router. Specifying *YES will tell MAILTOOL Plus! to try and deliver the email first directly to the end user, and if that fails to use the mail router. In most cases where a mail router is used, the *ONLY value should be used on the USERTR parameter.

If there are any errors detected when sending the email, or if you have opted to save an email, log entries are made that are then displayed in the MAILTOOL Plus! Log (MTPLUSLOG) display. Using this display you can resend the email to all recipients, or only to those that did not receive the email.

When an email is saved in the MAILTOOL Plus! Log, the original MIME file as well as a JSON configuration file specific to that email are saved in the temporary directory (normally /tmp unless that is overridden).


MAILTOOL Plus! Log (MTPLUSLOG)

  7/05/14                      MAILTOOL Plus! Log                     
 15:08:24                                                                

 Type options, press Enter. 
  2=Details 4=Delete  5=Show Email   10=Resend to All  11=Resend to Error Only 
                                                                               
 Opt From                                        Rcpts  Sent       Date     Time
  __ bvstone@gmail.com                               1     0 07/07/2014 14:55:32
     Please review the following attachment at your leisure
  __ bvstone@gmail.com                               2     1 07/07/2014 15:03:23
     This is a really long subject so we can test to see what is going on in...
  __ bvstone@gmail.com                               1     1 07/07/2014 15:04:13
     Test email that should work and be saved


                                                                         Bottom 
 F3=Exit   F5=Refresh

The MTPLUSLOG command allows you to view emails that were not successfully sent and also those that were saved. It also gives you the option to resend the emails to all of the original recipients, or to just those who did not receive the original email.

In this example we see that two emails were in error. The first was sent to 1 recipient, and zero recipients received the email. The second example shows that the email was sent to 2 recipients, and only 1 received the email.  The third email was sent successfully.  It is in the log because the save option was used.

The following options are available:

  • 2=Details - Display the recipient email details. On this screen you will be able to see which recipients received the email and which did not. And example of this screen is shown in the next section.
  • 4=Delete - Delete this entry from the log including the Mime file and configuration file that was created for the email.
  • 5=Show Email - Display the Mime file that was created for this email. This file will contain all of the information about the email including the sender, recipients, subject and message.
  • 10=Resend to All - Resend the email to all of the recipients. This option will remove all log entries. If errors occur again the display will be repopulated.
  • 11=Resend to Error Only - Resend the email to only the recipients that did not receive the email.

MAILTOOL Plus! Error Log Details

  7/05/14                  MAILTOOL Plus! Log Details                  
10:57:56

Type options, press Enter.
2=Edit 4=Delete

Opt Recipient Type
__ bvstone@yahoo.com To:
__ error2@hhhhhhhh.com To:

Bottom
F3=Exit F5=Refresh F6=Add

The following screen will be displayed when option 2 is used from the entry screen. This display will list the recipients of the email. Recipients listed in red are those that the email was not sent to.

In this example we see that There were two recipients. The first received the email successfully, the second did not.

The following options are available:

  • 2=Edit - This option will allow you to change the recipient value. This option is useful when you may have typed the email address incorrectly.
  • 4=Delete - Delete this recipient from the log.
You can also use the F6 option to add a new recipient to the email.  While this will allow you to send the email to this new recipient, the MIME header file will NOT be changed to show that information.


MAILTOOL Plus! Resend Email

 7/05/14                      MAILTOOL Plus! Log                      
 15:19:27                         Resend Email                           
 
 Mime File: /tmp/mlt45958_MIME.mailtooltmp

 From: bvstone@gmail.com                           
 Send To: All        

 Configuration File: /tmp/mlt45958_MIME.mailtooltmp_config.json

 Note: The configuration file listed above was created when the email was       
       originally sent and should remain as is.                                 

 F12=Cancel

The following screen will be displayed when option 10 or 11 is used to resend an email.  The details of the MIME file that will be used as well as the custom configuration file are displayed.

While you are allowed to change the Configuration File, it is best that instead you edit the configuration file listed to fix any errors, if possible.  




The MAILTOOL Plus Resend (MTPRESEND) command

MAILTOOL Plus has a resend command that will allow to to automatically try and resend emails.  You have the option of resending to those in error only, or all entries in the MTPLUSLOG display.

MAILTOOL Plus Resend (MTPRESEND)
Type choices, press Enter. Send to All Recipients . . . . . *ERR *ERR, *YES Configuration File . . . . . . . *DFT Bottom F3=Exit F4=Prompt F5=Refresh F12=Cancel F13=How to use this display F24=More keys

Specify *ERR to send only to emails that had an error, or *YES to send to all entries in the MTPLUSLOG file.  

If you are specifying *YES, please make sure this is what you want to do, as it will attempt to resend all emails saved.

The Configuration File parameter is used to specify the configuration to use when sending the email.  The value of *DFT will use the default configuration file that was created when the email was originally sent.  It is possible to specify another configuration file to be used if you needed to override any of the values in the original files.

7/07/14 MAILTOOL Plus! Resend 15:29:17 Confirmation
Send Error emails ONLY: YES 
Send ALL emails in the MTPLUSLOG: NO 

Emails that will be sent: 2

Configuration File: *DFT

Press F6 to confirm your selection.
F6=Confirm F12=Cancel

The following display is shown after entering the MTPRESEND command.  The purpose of this screen is for you to verify the values you have entered.  Once you're sure that the values are correct, press the F6 command key to process the emails to be resent.


The MTPSAVE Data Area

The MTPSAVE Data Area with v7.10 and up is used to store the default value for the SAVE parameter on the MAILTOOL Command.  This will also be the value that will be used if the save_email parameter is set to *DFT.


MAILTOOL Distribution Lists (MLTDSTL)

Use the MAILTOOL Distribution List (MLTDSTL) command to work with distribution lists.

When using MAITLOOL Plus, you can specify a distribution list on the To, CC or BCC parameters to send to all recipients listed in a distribution list. Simple preceed the list name with the * character.

For example, if you had a distribution list named CUSTOMERS, you could specify *CUSTOMERS on the To, CC or BCC address line to tell MAILTOOL Plus that you wanted to send to all addresses listed in this specific distribution list.

With MAILTOOL v6.08 and up, you can now specify the "type" of recipient for each entry in a distrubtion list. The valid types are:

  • *DFT - The type of recipient will be dependent on which type of recipient (TO, CC or BCC) the distribution list is specified on
  • *TO - The recipient will always be included as a TO recipient
  • *CC - The recipient will always be included as a CC recipient
  • *BCC - The recipient will always be included as a BCC recipient
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